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Changes that require ACP approval

Attention

Due to the COVID-19 pandemic, some of our programs and operations have changed temporarily.


Licensee (manager)

Only a clinical pharmacist may apply for a licence and the pharmacist who holds the licence to operate a pharmacy is the licensee. The licensee must personally manage, control, and supervise the operation of the licensed pharmacy.

As of October 1, 2020, all pharmacists applying for a pharmacy licence must meet the new criteria. These new requirements will provide assurance to ACP that the prospective licensee is qualified and capable of fulfilling their legislative responsibilities and the proposed pharmacy will be operated in compliance with the legislation that governs the practice of pharmacy in Alberta.

The applicant must be a pharmacist in good standing with ACP, submit a criminal record check, and complete Part A and Part B of ACP’s Licensee Education Program (LEP). Furthermore, an applicant must demonstrate they have the qualifications, experience, and/or support to fulfill their role as a licensee and is expected to meet at least two of the following attributes:

  • The applicant has been registered on ACP’s clinical pharmacist register or as a pharmacist in another Canadian jurisdiction for the past two consecutive years or more.
  • In the past five years, the applicant has served as a licensee or the equivalent in a Canadian jurisdiction for at least one year, without being subject to discipline proceedings.
  • In the past 10 years, the applicant has served as a proprietor of one or more pharmacies in Alberta for at least two consecutive years, where there have been no discipline proceedings.
  • The applicant will practise in a licensed pharmacy where the proprietor’s agent is a regulated member in good standing with ACP.
  • The applicant will practise in a licensed pharmacy where, in the past five years, the proprietor’s agent has served as a licensee in Alberta for at least one year, without being subject to discipline proceedings.
  • The applicant will practise in a licensed pharmacy where, in the past 10 years, the proprietor has owned one or more pharmacies in Alberta for at least two consecutive years, where there have been no discipline proceedings.

Please download, fill out, and submit the application for pharmacy licensee change.

Once we receive a complete application, allow 15 business days for review and processing. We will notify you via email once we have approved your application.

Proprietorship change

According to the Pharmacy and Drug Act, proprietors own, manage, or direct the operation of the facility in which a licensed pharmacy is located and exercise a significant degree of control over the management and policies of the licensed pharmacy and the conduct of regulated members employed by the licensed pharmacy. The proprietor’s agent is the individual who is either the owner or the designated representative of the owner(s) who fulfils the responsibilities and obligations of a proprietor in accordance with the Pharmacy and Drug Act.

Changes to the owner(s), major shareholders (20% or more voting shares), or proprietor’s agent of the pharmacy require advanced notice and approval from the Alberta College of Pharmacy.

Definition:

  • Sale of the assets of a pharmacy to a new person or entity, or
  • sale or reorganization of the corporation or major shareholders (20% or more voting shares) that own the pharmacy

According to the Pharmacy and Drug Act, Section 14(1), a licence terminates if the proprietor of the pharmacy designated on the licence changes; this includes changes to major shareholders. When there is a change of ownership/shareholder, the ACP terminates the existing pharmacy licence and issues a new pharmacy licence.

To avoid disruption to pharmacy services, the prospective new owner should submit the following to the ACP office via email at least 45 days prior to the change of ownership:

  • The application for pharmacy ownership change.
  • floor plan depicting the physical facilities, space, and layout of the licensed pharmacy. This plan must comply with the floor plan requirements guide, and any submissions that do not comply with this guide will be rejected.
  • If the new owner is a corporation, a copy of the corporate registry document which confirms corporate registration and identifies the shareholders and the percentage of shares held.

Once the requested documentation is received and approved, a new pharmacy licence number will be provided no more than 10 business days prior to change of ownership date. Notification of the new licence number will be emailed to you, as well as Alberta Blue Cross. Due to the new licence number, you will need to establish a new account with Alberta Blue Cross and drug wholesalers. Note: Alberta Blue Cross will ask you to submit a copy of the pharmacy licence. As the pharmacy licence cannot be produced until the change of ownership takes place, please advise Alberta Blue Cross that a copy will be provided upon receipt.

A new pharmacy licence is mailed to the pharmacy the day the change of ownership takes effect. The pharmacy can operate without a posted licence until the new licence is received. If you have not received the new licence within 10 working days of the change of ownership, please contact the ACP office.

Applicants to be a proprietor’s agent do not have to be a pharmacist but must submit a criminal record check and complete the Proprietor’s Self-Assessment or Part B of the LEP. If the proprietor’s agent is a regulated member with ACP, they must be in good standing.

Please download, fill out, and submit the application for proprietor’s agent change.

Once we receive a complete application, allow 15 business days for review and processing. We will notify you via email once we have approved your application.

Pharmacy name

Please download, fill out, and submit the application for pharmacy name change.


Renovation

Any changes to the physical facilities, proposed use of space, or layout of a licensed pharmacy are considered renovations and require advanced notice and approval by the registrar prior to implementing these changes. A renovation includes any proposed changes to the overall size of the pharmacy, the size of the dispensary, use of space for pharmacy services, and/or the counterspace.

Modifications that do not alter the floor plan or intended use of space, that was approved by ACP,  are not considered renovations and do not require further approval e.g painting. If you are not sure whether the changes you are planning constitute a renovation or not, please contact the ACP office for verification.

Note: The Alberta College of Pharmacy (ACP) has approved a policy allowing eligible pharmacies to apply to use additional space that is not contiguous with the existing dispensary for pharmacy services. This policy is only applicable to community pharmacies that existed on the premises prior to March 3, 2018; this policy also does not apply to a pharmacy with a compounding and repackaging licence. If the pharmacy is not eligible, you may need to apply for a separate pharmacy licence and adhere to the new pharmacy licensure process.

Process

Step 1: Apply

The licensee should submit the following to the ACP office by email at least 45 days before you plan to begin construction:

  • The application for renovation.
  • A floor plan depicting the physical facilities, intended use of space, and layout of the licensed pharmacy. This plan must comply with the floor plan requirements guide, and any submissions that do not comply with this guide will be rejected.

Step 2:  Renovate

After ACP accepts  the application you may begin construction. If there are changes to the proposed floorplan, renovation start or completion date, as indicated in the application, please inform the ACP office by email.

Step 3:Renovation Inspection

After the renovation is complete, please inform registration by email and submit your Pharmacy Inspection Readiness form to schedule the required inspection. A Pharmacy Practice Consultant will target to schedule an inspection of the pharmacy within one month to ensure the pharmacy continues to meet foundational requirements.

Maintaining records at a location other than the dispensary

Please download, fill out, and submit the application to maintain records if you wish to store pharmacy records outside of your dispensary.


Operating as a lock and leave pharmacy

If a pharmacy is located in such a position where the it does not occupy all of the premises (e.g., within a grocery store or shared with a medical clinic), the pharmacy must operate as a lock and leave pharmacy.

The licensee must download, fill out and submit the Shared Premises form.

A pharmacy operating as a lock and leave must have a secure, lockable barrier that effectively prevents access to the dispensary, adequate key-control policies, and its own security system to monitor and detect any unauthorized entry.

The licensee must ensure that when the pharmacy is closed, the dispensary and all drugs and patient records are secured  to prevent unauthorized access, and that no drugs are dispensed, provided for sale, or sold from the pharmacy when the pharmacist is absent.

On the registrar’s request, the licensee of a lock and leave pharmacy must provide information that demonstrates how the pharmacy prevents unauthorized access. You may be asked for a floor plan or detailed sketch demonstrating the perimeter of the area being secured and the type of barriers used.

Relocation

A pharmacy relocation is when an existing pharmacy relocates to a nearby location and intends to continue providing services to the same clientele with no other major changes (e.g., no change in licensee, proprietor, or licence category). If there are any  major changes, you are required to apply for a new pharmacy licence.

Process

Step 1: Apply

The licensee should submit the following to the ACP office by mail or fax at least 45 days before you plan to relocate to the new location:

  • The application for relocation.
  • A floor plan depicting the physical facilities, intended use of space, and layout of the licensed pharmacy. This plan must comply with the floor plan requirements guide, and any submissions that do not comply with this guide will be rejected.

Step 2: Relocate

After ACP approves the application you may begin the process of relocating to the new location.. If there are changes to the proposed floorplan or relocation completion date, as indicated in the application, please inform the ACP office by email.

Step 3: Relocation Inspection

After the relocation is complete, please inform registration by email and submit your Pharmacy Inspection Readiness form to schedule the required inspection. A Pharmacy Practice Consultant will target to schedule an inspection of the pharmacy within one month to ensure the pharmacy meets the foundational requirements.

Note: The pharmacy licence number will remain the same; however, we will mail a new licence to the pharmacy showing the new location. If you have not received the new licence within 10 working days of the relocation, please contact the ACP office.

Adding to a community pharmacy licence 

According to the Pharmacy and Drug Act, pharmacy services (i.e., storing, compounding, dispensing, or selling of drugs) can only be provided from a licensed pharmacy with an appropriate category of licence or an institution pharmacy.

Compounding and Repackaging licence

Pharmacies that compound or repackage drugs to be dispensed through other community pharmacies must have

To add a compounding and repackaging pharmacy licence to an existing community pharmacy licence, please download, complete, and submit the application to add on a compounding and repackaging pharmacy licence. Before the issuance of a compounding and repackaging licence, the pharmacy will undergo an inspection to confirm compliance with the foundational requirements and compounding standards. When the pharmacy is ready for the inspection, please inform registration by email and submit your Pharmacy Inspection Readiness form to schedule the required inspection.

Note: To add a compounding and repackaging pharmacy licence to an existing community pharmacy, the space where the compounding or repackaging is performed must be in the same contiguous space as the primary dispensary, otherwise you must apply for a standalone compounding and repackaging licence and  adhere to the new pharmacy licensure process.

Mail-order licence

A mail order pharmacy licence is required, in addition to a community pharmacy licence, when

  • The pharmacy provides pharmacy services to or for a patient for which neither the patient nor the patient’s agent regularly attends the pharmacy to receive the service, AND
  • a pharmacist does not regularly attend personally on the patient to assess the patient and monitor the patient’s response to drug therapy.

To add a mail-order pharmacy licence to an existing community pharmacy licence, please download, complete, and submit the application to add-on a mail order pharmacy licence.


Questions?

pharmacy@abpharmacy.ca 
780-990-0321 or toll-free at 1-877-227-3838

Applications must be submitted to the ACP office via email to pharmacy@abpharmacy.ca.