Changes that require ACP approval

Licensee (manager)

Please download, fill out, and submit the application for pharmacy licensee change.


Ownership

Changes to the owner(s) or major shareholders (20% or more voting shares) of the pharmacy require advanced notice and approval from the Alberta College of Pharmacy.

Definition:

  • Sale of the assets of a pharmacy to a new person or entity, or
  • sale or reorganization of 20% or more of the shares of the corporation that owns a pharmacy

When there is a change of ownership, the ACP terminates the existing pharmacy licence and issues a new pharmacy licence.

Process

To avoid disruption to pharmacy services, the prospective new owner should submit the following to the ACP office by email, fax, or mail at least 45 days prior to the change of ownership:

  1. The application for pharmacy ownership change.
  2. A floor plan depicting the physical facilities, space, and layout of the licensed pharmacy. This plan must comply with the floor plan requirements guide, and any submissions that do not comply with this guide will be rejected.
  3. If the new owner is a corporation, a copy of the corporate registry document which confirms corporate registration and identifies the shareholders and the percentage of shares held.

Once approved

Once the requested documentation is received and approved, a new pharmacy licence number will be provided no more than 10 business days prior to change of ownership date. Notification of the new licence number will be emailed to you, as well as Alberta Blue Cross. Due to the new licence number, you will need to establish a new account with Alberta Blue Cross and drug wholesalers. Note: Alberta Blue Cross will ask you to submit a copy of the pharmacy licence. As the pharmacy licence cannot be produced until the change of ownership takes place, please advise Alberta Blue Cross that a copy will be provided upon receipt.

A new pharmacy licence is mailed to the pharmacy the day the change of ownership takes effect. The pharmacy can operate without a posted licence until the new licence is received. If you have not received the new licence within 10 working days of the change of ownership, please contact the ACP office.

Pharmacy name

Please download, fill out, and submit the application for pharmacy name change.


Renovation

The physical facilities, space, and layout of a licensed pharmacy must remain as depicted in the scale drawing approved by the Alberta College of Pharmacy (ACP) at the time of application. Any changes to the physical facilities, space, or layout of a licensed pharmacy are considered renovations and require advanced notice and approval by the registrar prior to implementing these changes. A renovation includes any proposed changes to the overall size of the pharmacy, the size of the dispensary, and/or the counterspace.

Modifications, that do not alter the floor plan that was approved by ACP, such as painting, are not considered renovations and do not require further approval. If you are not sure whether the changes you are planning constitute a renovation or not, please contact the ACP office for verification.

Process

The licensee should submit the following to the ACP office by email, fax, or mail at least 45 days prior to construction:

  1. The application for renovation.
  2. A floor plan depicting the physical facilities, space, and layout of the licensed pharmacy. This plan must comply with the floor plan requirements guide, and any submissions that do not comply with this guide will be rejected.

Please note

If there are major modifications, one of our practice consultants will conduct one or more pharmacy inspections. Inspections may occur during or after construction. If there are changes to the proposed renovation start or completion date indicated in the application, please inform the ACP office by email. A new licence is not issued for a renovation.

Maintaining records at a location other than the pharmacy

Please download, fill out, and submit the request form if you wish to store pharmacy records outside of your dispensary.


Operating as a lock and leave pharmacy

If a pharmacy is located in such a position where the it does not occupy all of the premises (e.g., within a grocery store or shared with a medical clinic), the licensee must advise ACP that the pharmacy is operating as a lock and leave pharmacy. A pharmacy operating as a lock and leave must have a secure, lockable barrier that effectively prevents access to the dispensary, adequate key-control policies, and its own security system to monitor and detect any unauthorized entry.

The licensee must ensure that when the pharmacy is closed, the dispensary and all drugs and patient records are locked up to prevent unauthorized access, and that no drugs are dispensed, provided for sale, or sold from the pharmacy when the pharmacist is absent.

On the registrar’s request, the licensee of a lock and leave pharmacy must provide information that demonstrates how the pharmacy prevents unauthorized access. You may be asked for a floor plan or detailed sketch demonstrating the perimeter of the area being secured and the type of barriers used.

Relocation

A pharmacy relocation is the moving of a pharmacy from one location to another within the same city/town, with no other major changes (e.g., licensee or owner). In this instance, the original facility ceases to exist as a pharmacy. If your relocation takes place from one city/town location to another city/town, or if there are any other major changes, you are required to apply for a new pharmacy licence.

Process

The licensee should submit the following to the ACP office by email, fax, or mail at least 45 days prior to construction:

  1. The application for relocation.
  2. A floor plan depicting the physical facilities, space, and layout of the licensed pharmacy. This plan must comply with the floor plan requirements guide, and any submissions that do not comply with this guide will be rejected.

Please note

The pharmacy licence number will remain the same; however, we will mail a new licence to the pharmacy showing the new location. If you have not received the new licence within 10 working days of the relocation, please contact the ACP office.

Adding to a community pharmacy licence 

Pharmacies that compound or repackage drugs to be dispensed through other community pharmacies must have

To add a compounding and repackaging pharmacy licence to an existing community pharmacy licence, please download, complete, and submit the application to add on a compounding and repackaging pharmacy licence.

Mail-order licence

To add a mail-order pharmacy licence to an existing community pharmacy licence, please download, complete, and submit the application to add-on a mail order pharmacy licence.


Questions?

pharmacy@abpharmacy.ca 
780-990-0321 or toll-free at 1-877-227-3838