Changes that require ACP notification
The licensee (manager) is responsible for notifying ACP of staff changes via email.
The notice must reach ACP within 14 days of the changes, and must include the
- registrant's name,
- registration number,
- effective date of change of employment, and
- the name and licence number of the pharmacy where the employment change is occurring (either new employment or departure from a pharmacy).
Hours of operation
You must notify the college via email of any change in pharmacy hours. You must provide notification 14 days or more before the proposed change takes effect.
The pharmacy hours of operation must be posted at all public entrances to the pharmacy. If you modify the hours that your pharmacy is open, remember to change your sign.
A pharmacy may close for a maximum of 14 consecutive days without surrendering its pharmacy licence. If your pharmacy is contemplating a temporary closure, you must notify the ACP office in writing via email, fax, or regular mail, and you must adhere to the guidelines established by Council.
It is permissible for a licensed pharmacy to be closed without surrendering its operating licence, provided that the following conditions are fulfilled:
- The pharmacy closure is for a maximum of 14 consecutive days (or other period approved by the pharmacy regulatory authority) each calendar year.
- Except in emergency situations, the pharmacy manager must obtain the approval of the pharmacy regulatory authority for the closure 30 days prior to the temporary closure start date.
- All prepared prescription recipients must be contacted to advise of the closure and given the opportunity to obtain their prepared prescriptions prior to the temporary closure start date.
- Except in emergency situations, notices to the public (using in-store postings and media announcements) must be made at least 30 days prior to the temporary closure start date.
- Signage must be posted at the store entrance and a telephone answering machine message must be provided, advising the public about the closure, its duration, the location of the nearest licensed pharmacy, and other information to assist with obtaining necessary pharmacy services during the closure period.
- Arrangements must be made for emergency access to the pharmacy’s patient records in accordance with the respective provincial or territorial privacy legislation.
- In single-pharmacy communities, alternate arrangements must be made with local prescribers or pharmacies in nearby communities.
When a pharmacy closes permanently, the licensee must notify the Alberta College of Pharmacy (ACP) immediately of the exact date of closure. Within five working days of the closure, the licensee must also submit to the college via email or fax
- A completed pharmacy closure form.
- A written record of the inventory of all drugs in the pharmacy.
- A written record of all narcotic and controlled drugs transferred from the pharmacy (if applicable).
Refer to Section 27 of the Pharmacy and Drug Regulation, for more information regarding pharmacy closures.
ACP will update our records and notify Alberta Blue Cross of the pharmacy closure.
Handling of narcotic and controlled substances following a pharmacy closure
When there is a change in ownership (pharmacy sale) or following pharmacy closure, there are a few options available to pharmacists for narcotic and controlled drugs. The pharmacist may:
- Destroy the substances in a manner that complies with the Controlled Drugs and Substance Act and the Food and Drugs Act.
- Return the substances to the licensed dealer who sold or provided it, or to a licensed dealer who is licensed to destroy the substances pursuant to a written order.
- Transfer their narcotic and controlled drug inventories to another pharmacist in good standing. This practice can continue as long as both pharmacists involved in the transaction take inventory of the substances and keep a record of this inventory and of the transfer for a period of 2 years.
- Both pharmacists should sign the record.
- These records should be kept in an auditable format and made available to a Health Canada inspector upon request.
- Pharmacists are responsible for the following:
- Taking all reasonable steps that are necessary to protect narcotics and controlled drugs that are under their control against loss or theft, including while the drugs are in transit between two pharmacies, if applicable (section 43 of the NCR and section G.03.012 of the FDR);
- Reporting any loss or theft (section 42 of the NCR and section G.03.013 of the FDR); and
- Notifying the Minister after removing, transporting, or transferring a narcotic or controlled drug from their place of business to any other place of business operated by themselves (subsection 45(3) of the NCR and section G.03.016 of the FDR). Health Canada has developed a form for this transaction that can be requested by emailing firstname.lastname@example.org
Update pharmacy phone or fax number and website address
You can update your pharmacy's phone number, fax number, or website address by notifying ACP in writing via email. Be sure to include your pharmacy license number, operating name, updated phone or fax number, and the effective date of the change.
780-990-0321 or toll-free at 1-877-227-3838