Every year, a percentage of pharmacists are selected to have their professional portfolios audited. If selected, your portfolio goes through an administrative audit and your Implementation Record is peer assessed by two pharmacists trained in assessment. If your professional portfolio was audited, you would have been notified via email around the end of September.
This year, a total of 500 professional portfolios were audited. All the pharmacists whose portfolios were audited have received feedback. Based on the audit results:
- 84 per cent met or exceeded the established standards (Category 1) of the professional portfolios. Excellent job!
- 13 per cent had minor deficiencies (Category 2) in their portfolios due to a lack of specific details in the responses. These pharmacists are encouraged to use the assessors’ feedback to improve their professional portfolios for the current CE cycle and will be selected to undergo another audit.
- 3 per cent had significant gaps in their portfolios due to a lack of implementation of learning and/or lack of engagement. Completing the Continuing Competence Program is a professional responsibility and failure to complete the requirements may be considered “unprofessional conduct.” This small group of pharmacists have been referred to the Competence Committee for direction regarding the next course of action.
During the audit, our assessors looked for the following key indicators in your Learning/Implementation Records:
- Were the learning activities identified relevant to your implementation objective?
- Was your implementation objective clearly outlined and related to pharmacy practice, medical knowledge, and/or systems-based practice?
- Was your rationale for choosing the implementation objective and how it is relevant to your practice clearly indicated?
- Were the steps you took to achieve the implementation objective clearly indicated?
- Was the outcome of the implementation clearly explained?
- Was it evident that you achieved your implementation objective and played a role in the implementation?
- Were your records professional?
Did you know the CCP portal is available all year round? Here are some tips/comments from our assessors:
- “Start thinking about your learning and implementation plan EARLY in the registration year, not the final couple of weeks.”
- “Please be concise with your implementation objective. The entire process depends on that objective.”
- “Some applicants provided too little information on the steps they took or the outcome leaving us to infer the outcome.”
- “Don’t do it because you have to – use it to improve yourself and your practice!!”
Reminder of CCP program requirements:
- Complete at least 15 CEUs during the CE cycle and document each learning activity on one or more Learning Records;
- Implement at least one CEU worth of learning into your practice and document this on an Implementation Record; and
Complete any required learning that has been assigned by the Competence Committee. For the 2016/2017 CE cycle, the prescribed learning is the Jurisprudence Self-Assessment tool and is found in the Self-Assessment/Prescribed Activities section of the CCP porta